ADMINISTRATIVE ASSISTANT II - Internal/External

A SUPPLEMENTAL APPLICATION AND TYPING CERTIFICATE (PER TYPING REQUIREMENT BELOW) ARE REQUIRED FOR THIS POSITION.

The purpose of this position is to provide a variety of complex administrative and office support tasks. This is accomplished by tracking, recording and reporting information, preparing documents and correspondence, coordinating schedules and meetings, maintaining records, providing payroll, supply and materials support, and completing related administrative duties.

Provides clerical support by preparing, proofreading, editing, revising and formatting correspondence and documents, reviewing, scanning, identifying, indexing, and filing documents; generates standard responses verbally, in writing, or electronically to requests for information; collecting, copying, sorting, and distributing mail, documents received from other departments, and other correspondence, and proofing, copying, and distributing time-sensitive documents to appropriate staff. Prepares reports by entering, tracking, recording, and reporting data into automated database system; keeps status reports on information and records; tracks and reports on special information as needed; and utilizes application programs to chart and display recorded information for inclusion in reports. Coordinates and maintains departmental records by developing and monitoring methods to ensure efficient filing, storage, and retrieval of records, and ensuring confidentiality of relevant records. Coordinates travel plans, special events and meetings by making appropriate reservations, ordering supplies, and completing check requests and/or expense reports. Prepares information meeting packets, agendas, etc.; attend various meetings taking minutes or notes; distribute meeting agendas, minutes, etc. Prepares payroll by entering timesheet data, making appropriate schedule changes, and sending appropriate documentation to Payroll department. Other duties as assigned.

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: High School diploma or equivalent.
Experience: One year of general office or administrative support experience.

Applicants must have the ability to type accurately at a net rate of 50 words per minute. At time of application, must submit typing certificate, less than two (2) years old (dated between June 21, 2010 and July 5, 2012), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Regional Transit applicants currently in the Administrative Assistant II classification do not need to submit a typing certificate.

FILING
The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in other examination segments of the selection process. An employment application, supplemental application and typing certificate are required for this position. Applications and job announcements are available at RT’s Human Resources Deptartment located at 2810 “O” Street, Sacramento, CA 95816, or through our website at www.sacrt.com.

Completed original application, supplemental application and typing certificate must be submitted to the Human Resources Department not later than July 5, 2012, at 5:00 p.m. RT does not accept e-mail applications, on-line applications, or late applications regardless of postmark. Resumes are not accepted in lieu of an application, but may be included with the application. The Human Resources Department will make reasonable efforts in the recruitment process to accommodate candidates with disabilities. For more information, contact the Human Resources Department at (916) 556-0298. RT is an Equal Opportunity Employer M/F/D/V.

Please click here for the Employment and Supplemental Application