LEGAL SECRETARY - Internal Only

The purpose of this position is to perform specialized legal clerical and general clerical work to support the Legal Department specifically in the area of litigation. This is accomplished by composing, typing and processing legal documents, correspondence and reports; organizing and maintaining case files; case scheduling and calendaring and entering, tracking and recording department specific data.

Prepares and processes a wide variety of complex legal documents including court pleadings, correspondence and forms, such as orders, motions, subpoenas, discovery, affidavits, briefs, jury instructions, opinions, and other litigation-related documents. Transcribes information from various sources. Proofreads, edits, formats and revises documents and researches and verifies legal references or citations for accuracy. Maintains attorney and assignment calendars. Schedules depositions, hearings, and other meetings. Reviews and updates calendaring system in order to update discovery timelines, adjust extensions and meet litigation deadlines. Assembles, maintains and organizes case files and records including scanning, identifying, indexing, and filing documents. Assists in developing clerical processing procedures. Manages department data by collecting, entering, tracking, and updating data into electronic database. Compiles information and data to prepare reports and utilizes applications to chart and display information for inclusion in reports. Coordinates travel plans, special events and meetings for staff. Prepares meeting materials. Receives and screens incoming calls, inquiries and requests for information and respond or forward to appropriate staff. Orders and maintains department supplies, and performs payroll and procurement activities for department.

Education: Six (6) months advanced study or training past the high school equivalency. Accredited community college, vocational, business, technical or correspondence schools are likely sources. Additional directly related experience beyond the minimum requirement may substitute for the required education based on the ratio of one and a half (1.5) years of experience for each (1) year of education.
Experience: Three (3) years of experience performing a full range of legal secretarial duties in the area of litigation involving the preparation and filing of legal documents.
Special Requirements, Licenses and/or Certifications: Legal secretarial certificate and/or paralegal certificate is preferred but not required.

TYPING REQUIREMENT
Applicants must have the ability to type accurately at a net rate of 50 words per minute. At time of application, applicants must submit typing certificate, less than two (2) years old (dated between August 9, 2010 - August 22, 2012), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Applicants currently in the Administrative Assistant II and Administrative Technician classification do not need to submit typing certificates.

The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in other examination segments of the selection process. An employment application and supplemental application are required for this position. Applications, supplemental applications, job announcements, and copies of the complete job description are available at 2810 O Street, Sacramento, CA 95816, or through our website at www.sacrt.com.

Completed employment application, supplemental application and proof of education must be submitted to the Human Resources Department not later than Wednesday, August 22, 2012 at 5:00 p.m. RT does not accept e-mail applications, on-line applications, or late applications regardless of postmark. Resumes are not accepted in lieu of an application, but may be included with the application. For more information on benefits, a summary sheet is available from the Human Resources Department. The Human Resources Department will make reasonable efforts in the recruitment process to accommodate candidates with disabilities. For more information, contact the Human Resources Department at (916) 556-0298. RT is an Equal Opportunity Employer M/F/D/V

Please click here for the Employment and Supplemental Application