Administrative Technician (Human Resources Department) - Internal Only

Supplemental questionniare and typing certificate are required at the time of application

The purpose of this position is to provide technical administrative support to department specific processing functions. This position will primarily provide support to the Director of Human Resources, the Pension and Retiree Services Administrator and the Benefits Unit.

Provides technical administrative support by collecting, interpreting, entering, tracking and processing department specific information; preparing, formatting, and editing documents, developing and distributing correspondence; contacting outside agencies or vendors as needed; maintaining files, records, reports, and logs related to processes; reviewing, researching, and downloading additional required information to process specific requests; providing written responses for supervisory review by researching and reviewing department policies, coordinating and gathering information, and drafting responses to various inquiries and requests related to department functions; ordering supplies, copying, scanning, faxing, or filing documents; preparing and maintaining files, records, and monthly or quarterly reports, making business travel arrangements for department staff when warranted; performing payroll and procurement activities for department; receiving and screening telephone inquiries and visitors, responding to questions and providing information. Manages departmental data by collecting, entering, tracking, and updating data into departmental database, scheduling required maintenance, conducting security back-up and recovery of databases, and designing and implementing testing routines to identify and resolve technical issues; maintaining indexes and status reports; tracking and reporting on special assignments; utilizing application programs to chart and display information; preparing monthly and quarterly reports, gathering and summarizing information as required. Publicizes departmental events by developing and posting fliers, announcements, and other advertising materials for special events, coordinating preparation for events, and participating as support to department events. Prepares for internal or external meetings or training sessions by coordinating arrangements and preparing meeting materials, finalizing presentation materials, and scheduling, attending, and taking minutes of meetings; preparing information meeting packets, agendas, etc; distributing meeting agendas and minutes. Participates in special projects by establishing project racking and review systems for assigned projects, monitoring and tracking project progress, managing materials and resources for projects, compiling data, trends, and policies, and creating reports, summaries, graphs, and other relevant project documents.

Education: High School diploma or equivalent and a minimum of six (6) months of advanced study or training in a specific vocational, administrative or technical nature. Accredited community college, vocational, business, technical or correspondence schools are likely sources. Additional directly related experience beyond the minimum requirement may substitute for the required education based on the ratio of one and a half (1.5) years of experience for each (1) year of education.

Experience: A minimum of one (1) year of technical administrative office support experience.

Required Computer Skills: Intermediate word processing, spreadsheet, presentation and database software.

Proof of required education such as college transcripts, diplomas, and/or certificates must be submitted at time of application, if not substituting experience for the education requirement.

TYPING REQUIREMENT
Applicants must have the ability to type accurately at a net rate of 50 words per minute. At time of application, applicants must submit typing certificate, less than two (2) years old (dated between November 13, 2012 and December 3, 2014), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Current employees in classifications with a typing requirement that is at or above the required net rate of 50 words per minute, do not need to submit typing certificates.

The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in other examination segments of the selection process. An employment application, supplemental application, typing certificate and proof of education, as outlined above, are required for this position. Applications, supplemental questionnaires, and job announcements are available at Human Resources, 2810 O Street, Sacramento, CA 95816, or through our website at www.sacrt.com.

Completed employment application, supplemental questionnaire, typing certificate and proof of education, as outlined above, must be submitted to the Human Resources Department not later than Wednesday, December 3, 2014 at 5:00 p.m. RT does not accept e-mail applications, on-line applications, or late applications regardless of postmark. RT will not process incomplete applications. Resumes are not accepted in lieu of an application, but may be included with the application. For more information on benefits, a summary sheet is available from the Human Resources Department. The Human Resources Department will make reasonable efforts in the recruitment process to accommodate candidates with disabilities. For more information, contact the Human Resources Department at (916) 556-0298. RT is an Equal Opportunity Employer. EOE – Minorities/Women/Disabled/Veterans.

Please click here for the Employment and Supplemental Questionnaire