Job & Business Opportunities

Job Summary

This classification is responsible for managing and maintaining the District’s fixed facilities, real property, and related assets and equipment, excluding rail transportation infrastructure and systems such as track and structure, rail power, signaling, wayside right of way and associated equipment and assets. This position provides executive level direction and management over assigned functional areas such as facilities maintenance, safety and environmental, property management, facilities program management, information technology/intelligent transportation systems (ITS), procurement and contracting/DBE and other assigned areas of responsibility.

Supervision

Supervision Received: N/A

Supervision Exercised: N/A

Distinguishing Characteristics

N/A

Essential Functions

Under executive direction of the General Manager/CEO plans, organizes, directs and coordinates the District’s facilities maintenance, safety and environmental, property management, and facilities program management functions; the use of technology and information systems; procurement and contracting issues. Serves as a member of various teams and committees. Represents the General Manager in a variety of capacities as assigned. Formulates polices, procedures, and practices for the assigned functional areas within the Facilities Management Division and makes recommendations to the General Manager. Works with other District divisions and departments to lead the development of a comprehensive Capital Improvement Program to ensure an overall “state of good repair,” safe, clean, and effective environment for the District’s customers and employees.

When assigned the facilities maintenance functional area, plans, organizes, directs, and coordinates the full range of duties related to servicing, cleaning, maintaining, and repairing the District’s fixed facilities, including but not limited to buildings and grounds, stations, bus stops and shelters, parking lots, and fueling facilities.

When assigned the safety and environmental functional area, plans, organizes, directs, and coordinates the full range of duties related to ensuring compliance with all safety and environmental statutes, ordinances, rules, codes, and other regulations; complying
Chief of Facilities and Business Support Services


with all internal and external safety and environmental reporting requirements; identifying and assessing safety and environmental risk; investigating and resolving safety issues, including accidents, hazardous material handling and disposal; and ensuring physical access security for the District’s facilities and assets.

When assigned the property management functional area, plans, organizes, directs, and coordinates the full range of duties related to managing the District’s tenants, leases, and other agreements involving the use of the District’s real property by external entities.

When assigned the facilities program management functional area, plans, organizes, directs, and coordinates the full range of duties related to managing capital improvement programs assigned to the division (excluding new service, major asset purchases, and major construction projects), including but not limited to District facilities for employees, small construction and rehabilitation, customer amenities, office furnishings and equipment, telephones/pagers/cell phones, records storage, and space planning. This function also includes resolving ADA universal standards and access issues.

When assigned executive oversight for the information technology/intelligent transportation systems functional area, plans, organizes, directs and coordinates the full range of duties related to overseeing the selection, deployment, use and administration of information technology, ITS, and related systems within the District.

When assigned the executive oversight for procurement and contracting/DBE functional area, plans, organizes, directs and coordinates the full range of duties related to overseeing the expenditure funds for goods, services and capital assets; and to overseeing the administration of the District’s DBE program. This includes compliance with all statutes, ordinances, rules, decrees, and other regulations associated with procurement, contracting and DBE administration.

When assigned other functional areas, plans, organizes, directs, and coordinates the full range of duties related to that function.

Represents the District at national, state, and local conferences. Consults with other government agencies, the business community, and private organizations to explore new ideas and resolve issues. Establishes and maintains an effective system of communications throughout the organization. Performs related duties as assigned.

Job Demands

Work is primarily performed in an indoor setting for eight hours per day. Physical effort is needed to lift and carry office materials and displays. Mobility is needed to attend various meetings. Basic communication skills such as talking, seeing, and hearing are needed for frequent telephone usage and oral presentations. Patience and persuasiveness are needed when interacting with others. Must have the ability to work in a fast-paced environment and meet deadlines. Must have excellent verbal aptitude and public speaking ability. Necessary aptitudes include understanding instructions, numerical ability, form and clerical perception, precision problem solving, initiative, analytical ability, memory, concentration, and judgment. May be required to travel and work beyond normal work hours.

Knowledge and Abilities

Knowledge of: policies, procedures, and functions of the District; laws, ordinances, rules, regulations, and codes applicable to the functional area(s) assigned; budget development and administration; Governmental function, organization, and relationships; facilities management techniques, methods and practices; facilities maintenance standards and practices; safety and environmental regulations and issues; property management practices; program management oversight; principles of management, supervision, and training.

Ability to: Plan, organize, direct, coordinate, and supervise work and staff engaged in the assigned functional areas; gather, assemble, analyze, and evaluate facts evidence, data, and other information in order to draw reasonable and fair conclusions and make sound decisions; interpret and apply laws, rules, regulations, and legal precedents impacting the assigned area; serve as an advisor to the General Manager; analyze and resolve a variety of complex organizational, staffing, and other issues; maintain comprehensive records and reports; prepare clear and concise written and oral reports; communicate effectively, orally and in writing; establish and maintain cooperative working relationships.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: A bachelor’s degree from an accredited college or university, or equivalent training in business or public administration, engineering, construction management, project management, or closely related field. Six years of additional qualifying experience may substitute for the required education.

Experience: Ten years of progressively responsible management experience in facilities management and organizational support services.