Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing tasks in the following
areas: Budget Operations Management; Budget and Financial Analysis and Reporting; Supervisory/ Administrative; and Department Policy and Project Administration. Work mainly involves problem solving and mediating highly conflicting, unexpected, and unusual problems involving multiple groups.

Supervision

Supervision Received: This class works under administrative direction, which includes broad management responsibility for a large program or set of related functions. Work is usually received in terms of goals; review is received in terms of results.

Supervision Exercised: This class may provide direct and/or indirect supervision to lower level personnel.

Distinguishing Characteristics

N/A

Essential Functions

A. Budget Operations Management
Duties may include:
Manage budget operations. Initiate, coordinate, and assist in the development of the annual budget preparation process. Review, monitor, and analyze the reasonableness of budgetary requests, recommend appropriate balance and use of limited resources. Monitor and evaluate compliance with budgetary restrictions/communicate issues with internal/external customers. Coordinate comprehensive effort of development with intra and interdepartmental staff. Assess financial implications of budget development, application, and compliance with various funding sources. Perform other duties as assigned.

B. Budget and Financial Analysis and Related Reporting
Duties may include:
Prepare forecasts, projections, trends, revenue and cost analyses. Prepare department expense trend analysis. Reconcile authorized positions to the Board approved position control list. Prepare databases to house data for report generation for the budget annually. Analyze District labor and fringe expenses to forecast future expenses annually. Prepare Board and budget committee presentations. Coordinate the publication of the actual budget document. Analyze trend and variance information from the ERMS system. Monitor anomalies with expenses or revenues. Prepare reports for division heads and department managers. Analyze data and make recommendations for solutions. Prepare monthly financial and budget reports for departments and division heads. Instruct inquirers on ERMS reporting features. Analyze data and perform trend analysis and compare current data with budgeted forecasted numbers. Make recommendations for corrections or budget transfers when needed. Maintain data files to be used for future. Perform related duties as assigned.

C. Supervisory/Administrative
Duties may include:
Hire, supervise, train, motivate, evaluate, counsel, and discipline subordinate staff. Resolve labor relations and employee issues. Coordinate coverage during staffing shortage. Ensure staff provides accurate and timely data and information. Oversee budget operations including work unit budget. Serve as the interim director as required. Perform related duties as assigned.

D. Department Policy and Project Administration
Duties may include:
Identify, establish, and execute department plans and polices. Participate in preparing department personnel utilization plans and budgets. Participate in the implementation of department and inter-departmental systems, programs, or processes. Provide recommendations to promote financial and operational compliance. Participate in sensitive, technical, and special projects. Participate in internal and external reporting and audit requirements. Research, analyze, and implement federal, state, local rules, and regulations. Establish, modify, and implement budget procedures. Review technical documentation for the implementation of projects. Attend meetings for discussions of project progress. Analyze project budget to funding forecasting. Coordinate the implementation of project (capital). Perform related duties as assigned.

Job Demands

Physical and Mental Requirements:

• Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting.


• Lifting: frequently up to 10 pounds; occasionally up to 25 pounds.


• Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.


• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.


• Hearing/Talking: frequent hearing and talking, in person and on the phone.


• Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.


• Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:

• Federal, state, and local financial regulations, rules, and guidelines as it relates to public agencies.


• Principles and methods of modern public financial management, particularly in the areas of accounting, budgeting, auditing, and revenue collection.


• Principles and practices of modern public administration including planning, organizing, staffing, leading, and controlling.


• Principles and practices of human resources management, supervision, and training.


• Public relations practices and techniques.


• Current literature, laws, regulations, and developments, as well as various agencies, that impact public finances and financial practices.


• Research methods; report writing techniques; and statistical concepts and methods.


• Principles and techniques of project management.

• Develop, prepare, and administer large public sector budgets; meet critical deadlines; and make decisions under pressure.


• Supervise subordinate personnel, including supervisors, and professional staff.


• Help develop, recommend, and administer sound financial strategies for a public entity.


• Read and interpret complex laws and regulations impacting District financial activities.


• Establish and maintain effective working relationships with public officials, public/private agencies and companies, and the general public.


• Prepare and present complex narrative and statistical reports, correspondence, and other documents.

• Common word processing software.


• Common spreadsheet software.


• Common database applications.


• ERMS software concepts.


• Financial software functionality.


• Email, contact management, and scheduling software.


• Project management software.


• Presentation software.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience:
Five years of experience of professional experience in public budgeting or finance, or a closely related field with at least two years in a supervisory capacity.

Required Prior Education:
A Bachelor’s Degree in Public or Business Administration, Finance, Accounting, or a closely related field. Six years of additional qualifying experience may substitute for the required education.