Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing tasks in the following areas: Grants Fiscal Management; Information Tracking, Analysis, and Reporting; Supervisory/ Administrative; and Internal/External Policy and Project Administration. Work mainly involves problem solving and mediating highly conflicting, unexpected, and unusual problems involving multiple groups.

Supervision

Supervision Received: This class works under administrative direction, which includes broad management responsibility for a large program or set of related functions. Work is usually received in terms of goals; review is received in terms of results.

Supervision Exercised: This class may provide direct and/or indirect supervision to lower level personnel.

Distinguishing Characteristics

N/A

Essential Functions

A. Grants Fiscal Operations Management
Duties may include:
Manage grants fiscal operations. Compile and analyze project, grant, and financial data. Develop, monitor, and review complex financial calculations and reports. Perform month-end reconciliations. Establish, modify, and implement grant and accounting procedures. Establish financial controls and systems for new grants/programs. Make recommendations for corrections or budget transfers when needed. Maintain data files. Perform related duties as assigned.

B. Information Tracking, Analysis, and Reporting
Duties may include:
Prepare forecasts, projections, trends, revenue and cost analyses. Prepare department expense trend analysis. Prepare databases to generate adequate grant and project reports for executive management. Organize and prepare required management reports for capital projects and grants. Oversee development of processes and procedures to track changes to capital projects and grants. Receive project updates and address project implementation activities and issues. Prepare and present complex written materials to transmit project and funding information. Prepare Board and committee presentations. Review ERMS FMEQ reporting functions for each department/division or grant account. Analyze trend and variance information from the ERMS system. Monitor anomalies with expenses or revenues. Analyze data and make recommendations for solutions. Maintain data files to be used for future. Perform related duties as assigned.

C. Supervisory/Administrative
Duties may include:
Hire, supervise, train, motivate, evaluate, counsel, and discipline subordinate staff. Resolve labor relations and employee issues. Coordinate coverage during staffing shortage. Ensure staff provides accurate and timely data and information. Oversee grants fiscal operations including work unit budget. Serve as the interim director as required. Perform related duties as assigned.

D. Internal/External Policy and Project Administration
Duties may include:
Research, analyze, and implement federal, state, and local rules and regulations. Identify, establish, and execute department plans and policies. Participate in the implementation of department and inter-departmental systems, programs, or processes. Provide recommendations to promote financial and grant compliance. Participate in sensitive, technical, and special projects. Participate in internal and external reporting and audit requirements. Research, analyze, and implement federal, state, local rules, and regulations. Establish, modify, and implement accounting procedures. Review technical documentation for the implementation of projects. Attend meetings for discussions of project progress. Analyze grant budgets to funding forecasting. Coordinate the implementation of project (capital). Perform related duties as assigned.

Job Demands

Physical and Mental Requirements:

• Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting.


• Lifting: frequently up to 10 pounds; occasionally up to 25 pounds.


• Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.


• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.


• Hearing/Talking: frequent hearing and talking, in person and on the phone.


• Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.


• Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:

• GAAP, FASB, and GASB principles.


• Federal, state, and local financial regulations, rules, and guidelines as it relates to public agencies.


• Grant development and management principles.


• Leadership practices, conflict resolution, and mentoring principles.


• Managerial accounting and financial practices as it relates to public agencies.


• Accounting, finance, legal, and budgeting/forecasting processes.


• Supervisory and management methods.


• General business, finance, accounting, and governmental funding principles.

• Effectively develop and manage grants.


• Establish effective working relationships.


• Deal with difficult people and situations.


• Develop complex reports and analyses using database and other tools.


• Communicate effectively, both orally, and in writing.


• Organize information clearly and precisely.


• Coordinate and work with other departments.


• Coordinate the timing of projects.


• Work under time constraints due to cyclical nature of duties and responsibilities.


• Supervise and manage staff.


• Think critically and solve problems.

• Common word processing software.


• Common spreadsheet software.


• Common database applications.


• ERMS software concepts.


• Accounting or operations software functionality.


• Email, contact management, and scheduling software.


• Project management software.


• Presentation software.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience:
Five of experience of professional experience in grants management, accounting, finance, or a closely related field with at least two years in a supervisory capacity.

Required Prior Education:
A Bachelor’s Degree in Accounting, Public or Business Administration, Finance, or a closely related field. Six years of additional qualifying experience may substitute for the required education.