Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing tasks in the following areas: Financial and Related Reporting, Program and Policy Review, Document and Correspondence Preparation, Staff Oversight, and Information Tracking and reporting, and Special Projects or Programs. This is the entry-level classification in this series, and is typically the trainee level. Work mainly involves the review of information, including summarization, analysis, interpretation and re-presentation in a different format.

Supervision

Supervision Received: This class works under general supervision, wherein the assigned duties require the exercise of judgment or choice among pre-established actions, sometimes without clear precedents and with concern for the consequences of the action. The employee may or may not work in close proximity to his/her supervisor.

Supervision Exercised: This class does not supervise.

Distinguishing Characteristics

N/A

Essential Functions

A. Financial and Related Reporting
Duties may include:
Reconcile federal grants. Review grant A/R aging report and look for unusual items and errors. Reconcile developer fee account. Inform staff of the need to transfer cash between accounts. Allocate interest income, realized gains and losses, and fees paid. Analyze account activity. Reconcile fixed assets; determine which transactions are work-in-process (WIP), operating expenses, or fixed assets. Create master record for fixed asset, post project cost to WIP assets, check asset value, and validate project cost impact. Assist with maintenance, review, and updating of general ledger system. After reconciliations are completed, review needed corrections to general ledger accounts. Compile adjusting journal entries. Post adjustments. Provide lead direction for fixed asset module; locate and tag fixed assets as needed. Maintain accurate records. Assist in SAP fixed asset module troubleshooting. Develop and customize integration testing. Assist with preparation of audit papers for year-end audit. Prepare the District’s quarterly revenue analysis reports and provide the information for District performance and accessibility report. Prepare the District’s quarterly operating expenditure reports. Prepare monthly financial statements. Prepare State Controller's Reports for Transit Operators. Other duties as assigned.

B. Program and Policy Review
Duties may include:
Recommend change of procedures if current procedures are out-of-date. For external companies, compute financial performance rations, obtain industry benchmarks, and analyze and interpret financial solvency and stability. Recommend procurement or non-procurement based on the results and interpretation of the financial analysis. Assist in the preparation of cash flow projections, grant status, and financial summaries. Assist in the preparation of the District budget, state and federal claims, and year-end closing. Assist in the development of accounting and auditing procedures and controls. Other duties as assigned.

C. Document and Correspondence Preparation
Duties may include:
Prepare a deposit slip for cash management. Prepare daily summary reports of transactions. Prepare worksheets as required. Process other documents, including schedules, work hours, and ridership data. Assist in the preparation of the District’s budget. Prepare various reports. Prepare written instructions for clerks for new procedures. Other duties as assigned.

D. Staff Oversight
Duties may include:
Assign, delegate, and monitor work of subordinate staff. Ensure proper efficiency and quality of unit outcomes. Provide training and development of staff. Provide performance guidance and feedback. Direct subordinate staff on implementation of new procedures and correcting deficiencies. Conducting research on different issues. Make sure all equipment is in working condition and placing a service call if repair is needed. Make sure there is a sufficient amount of supplies for staff. Other duties as assigned.

E. Information Tracking and Reporting
Duties may include:
Track fixed assets; coordinate and direct physical inventory of fixed assets. Prepare budgetary and expenditure reports on an ad-hoc basis. Gather and analyze the GFI data, importing GFI data in Excel worksheets. Create analysis tables. Display financial information graphically by developing charts and graphs. Interpret graphically-presented information. Calculate data analysis statistics such as variances. Conduct studies on implementation of new programs. Keep track of data and statistics. Maintain accurate and up-to-date files and records. Enter data and organize electronic files. Other duties as assigned.

F. Special Projects or Programs
Duties may include:
In charge of the administration, record keeping, procedures, and processes of a specific project or program as assigned. Carry out required processes and procedures. Create necessary forms and reports for processes. Make and maintain quality of all Excel spreadsheets used by clerks and supervisor. Track fixed assets; coordinate and direct physical inventory of fixed assets. Prepare budgetary and expenditure reports on an ad hoc basis. Other duties as assigned.

Job Demands

Physical and Mental Requirements:

• Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting.


• Lifting: frequently up to 10 pounds; occasionally up to 25 pounds.


• Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.


• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.


• Hearing/Talking: frequent hearing and talking, in person and on the phone.


• Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.


• Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:

• Governmental accounting principles and practices.


• FTA requirements.


• Auditing principles and procedures.


• SAP fixed asset module, reports, and reporting capability.


• Generally accepted accounting principles.


• FASB and GASB accounting pronouncements.

• Perform grant reconciliations to determine whether draw downs, billings, SAP reports, and settled amounts are correct.


• Perform developer fee reconciliation.


• Verify proper accounting of transactions.


• Research SAP fixed asset module problems and test possible configuration solutions.


• Perform research on accounting issues.


• Learn the District’s standard operating procedures.


• Read, understand, and interpret detail in graphical and tabular formats.

• Common word processing software.


• Common spreadsheet software.


• Common database applications.


• ERMS software concepts.


• Accounting or operations software functionality.


• Email, contact management, and scheduling software.


• Project management software.


• Presentation software.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience:
One year of experience performing professional accounting duties.

Required Prior Education:
A Bachelor’s Degree in Business Administration, Accounting, or closely related field. A current CPA License is desirable.