Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing complex tasks in the following areas: Project Management and Oversight; and Department Administration. Exceptions are regular but are carried out according to predetermined policy or procedures. This is the advanced journey, highly specialized and/or lead level within this series, responsible for the most complex assignments. Some positions may perform full supervisory duties but do not do so for a preponderance of time. Work mainly involves the review of information, including summarization, analysis, interpretation, and re-presentation in a different format.

Supervision

Supervision Received
This class works under direction, wherein the employee receives general instructions regarding the scope and approach to projects or assignments, but procedures and techniques are left to the discretion of the employee.

Supervision Exercised
This class may provide direct and/or indirect supervision to lower level personnel; however, this supervisory responsibility is not the primary purpose of the class.

Distinguishing Characteristics

N/A

Essential Functions

Project Management and Oversight
Duties may include:
Monitor and approve contractors’ construction schedules. Monitor contract's construction, budgets, and contingency funds. Schedule and conduct project kick-off meetings, progress meetings, and other meetings. Prepare contract business correspondence as needed. Prepare issue papers for contract funding changes and for change order ratification. Participate in contract claims and general claim avoidance. Interpret contract plans and specifications to contractors and other project participants. Inspect, monitor, and approve contractors’ work and assure adherence to contract documents. Negotiate and approve contract change orders. Participate and assure project's quality control and quality assurance standards. Prepare and file daily construction reports, diaries, and other project documents. Prepare and update project logs for submittals, RFIs, and change orders. Perform and analyze testing of construction materials, including concrete, soil, and asphalt. Interpret contract plans and specifications to contractors and other project participants. Inspect, monitor, and approve contractor's work and assure adherence to contract documents. Assist in interviews and selection of consultant's personnel for specific projects. Prepare business correspondence, including request for quotes to consultants. Provide project oversight and supervision of consultant's personnel. Monitor work order budgets to assure adequate management and inspection of projects throughout the project duration. Meet with consultants to discuss work order budgets, schedules, and upcoming projects. Take lead or assist in settlement of conflicts between project participants. Other duties as assigned.

Department Administration
Duties may include:
Attend monthly District capital improvement projects meetings to provide status of current projects. Provide specific contract budget information to the District’s Grants, Finance, and Engineering departments as requested. Review and comment on plans and specifications for upcoming projects for constructability. Provide technical and general construction coordination with other District departments and local government. Prepare issue papers for contract funding changes and for change order ratification. Attend and contribute to departmental meetings as needed. Represent the District’s Engineering's positions and interests with local municipalities and private organizations. Attend construction management and inspection seminars and training. Other duties as assigned.

Required Knowledge of:
Civil engineering principles and practices.
Public works construction principals and practices, including Caltrans,
City, and County standards.
CPM construction scheduling principles and practices.
Construction documents and general business communication principles.
Dispute resolution principles and practices.
Construction claims and construction claims avoidance principles and practices.
Construction estimating principals and practices.
Construction quality assurance and quality control principles and practices.
Construction management and contract administration principles and practices.
Consultant supervision and leadership principles and practices.
Construction and engineering consultant business practices.
D. Required Ability to:
Learn District CIP budgetary practices and restraints.
Learn District Engineering Department's designated and preferred approach to engineering.
Arrange meetings, prepare issue papers, and provide requested project Information often on short notice.
Arrange schedule to adequately cover all projects, and attend and conduct numerous meetings.
Interpret contract language that is sometimes vague or contradictory.
Interpret plans and specifications that are sometimes incomplete or vague, and provide clarification to contractor.
Monitor project budget and costs to prevent funding shortfalls to Contract budget due to change orders, delays, etc.
Provide contract oversite and inspection to numerous projects simultaneously, each often having problems, emergencies, and challenges.
Review resumes and candidates’ qualifications and approve or reject consultant personnel substitutes.
Provide project management and inspection in mid-project, when project overruns and/or extension exhaust consultant funds.
Work with consultants to reduce the dollar amount of received work order quotes, while still receiving required services.
Work with contractors to solve unique problems, avoid delays to work schedules, and suggest alternative means and methods.
Work with contractor to improve or accelerate the accepted construction schedule.
Work with numerous municipalities and private organizations, with unique objectives, to complete successful projects.

Required Computer Skills with:
Common word processing software.
Common spreadsheet software.
Common database applications.
ERMS software concepts.
Accounting or operations software functionality.
Email, contact management, and scheduling software.
Project management software.
Presentation software.

Job Demands

(1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:
Civil engineering principles and practices.
Public works construction principals and practices, including Caltrans,
City, and County standards.
CPM construction scheduling principles and practices.
Construction documents and general business communication principles.
Dispute resolution principles and practices.
Construction claims and construction claims avoidance principles and practices.
Construction estimating principals and practices.
Construction quality assurance and quality control principles and practices.
Construction management and contract administration principles and practices.
Consultant supervision and leadership principles and practices.
Construction and engineering consultant business practices.

Required Ability to:
Learn District CIP budgetary practices and restraints.
Learn District Engineering Department's designated and preferred approach to engineering.
Arrange meetings, prepare issue papers, and provide requested project Information often on short notice.
Arrange schedule to adequately cover all projects, and attend and conduct numerous meetings.
Interpret contract language that is sometimes vague or contradictory.
Interpret plans and specifications that are sometimes incomplete or vague, and provide clarification to contractor.
Monitor project budget and costs to prevent funding shortfalls to Contract budget due to change orders, delays, etc.
Provide contract oversite and inspection to numerous projects simultaneously, each often having problems, emergencies, and challenges.
Review resumes and candidates’ qualifications and approve or reject consultant personnel substitutes.
Provide project management and inspection in mid-project, when project overruns and/or extension exhaust consultant funds.
Work with consultants to reduce the dollar amount of received work order quotes, while still receiving required services.
Work with contractors to solve unique problems, avoid delays to work schedules, and suggest alternative means and methods.
Work with contractor to improve or accelerate the accepted construction schedule.
Work with numerous municipalities and private organizations, with unique objectives, to complete successful projects.

Required Computer Skills with:
Common word processing software.
Common spreadsheet software.
Common database applications.
ERMS software concepts.
Accounting or operations software functionality.
Email, contact management, and scheduling software.
Project management software.
Presentation software.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience
Three years of professional work experience in construction management, including contract administration, construction inspection and cost estimating. Work experience with rail transit systems or public works facilities preferred.

Required Prior Education
An Associate’s degree in construction management, project management, a closely related field. An additional three years of qualifying experience may substitute for the required education.