Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing tasks in the following areas: Direct District's Fiscal Management/Accounting Functions, Programs, and Policies; Direct District's Revenue Functions and Programs; Direct District's Treasury and Retirement Investment Activities; Manage Internal and External Financial Reporting; Provide Program Policy and Procedure Review, Analysis and Support – Internal Programs and Policies; Department Administration. Work mainly involves problem solving and mediating highly conflicting, unexpected, and unusual problems involving multiple groups.

Supervision

Supervision Received: This class works under administrative direction, which includes broad management responsibility for a large program or set of related functions. Work is usually received in terms of goals; review is received in terms of results.

Supervision Exercised: This class may provide direct and/or indirect supervision to lower level personnel.

Distinguishing Characteristics

N/A

Essential Functions

A. Direct District's Fiscal Management/Accounting Functions, Programs, and Policies
Duties may include:
Direct daily operations related to general accounting, pension accounting, and budget compliance including accounts payable, accounts receivable, payroll, general ledger, project accounting, grants billing, financial reporting, cash management programs, and development of investment and debt strategies. Ensure the District complies with all applicable financial regulation and receives no significant audit findings. Review and approve financial analysis and feasibility on projects and programs. Complete financial review of all issue papers and identify financial issues. Develop internal control measures and oversee and evaluate adherence to District's internal control measures, SOPs, and policies. Troubleshoot and approve solutions on operational issues (Enterprise Resource Management System functionality, inter-office conflicts, financial needs.) Correspond (both written and verbally) with internal and external customers when necessary. Recommend and develop procedures and policies as needed. Perform other duties as assigned.

B. Direct District's Revenue Functions and Programs
Duties may include:
Plan, organize, and direct revenue activities. Analyze revenue collections and trends and prepare revenue forecasts. Meet with and provide financial reports to other District departments related to revenue estimates. Develop and implement systems and procedures to make collection and flow of revenues more efficient. Perform other duties as assigned.

C. Direct District's Treasury Activities
Duties may include:
Plan, recommend, and implement District-wide financial strategies and activities related to the administration of investment, financing, and banking/operational programs. Monitor financial trends, investment portfolios, economic conditions, and markets to predict impact on District Treasury. Maintain District’s investment policy to ensure compliance with federal, state and local rules, regulations and guidelines. Update the District’s investment policy annually identifying new investment opportunities and considerations. Analyze past, present, and expected performance, cash flow projections, and investment strategies. Direct preparation of respective RFP’s, selection process, and contracting of vendors. Perform other duties as assigned.

D. Retirement Investment Activities
Duties may include:
Initiate, review, and report District’s investment activities on surplus cash and pension funds. Monitor daily cash management and investment actions. Evaluate and approve procurement and disposition of investment instruments. Direct preparation of reports summarizing current and forecasted financial position. Monitor performance and compliance of investment activities.

E. Manage Internal and External Financial Reporting
Duties may include:
Manage and coordinate efforts related to preparation of various internal and external audits, prepare quarterly investment and grant reports, Prepare monthly internal District-wide financial statement, balance sheet, and income statement. Review financial section of District Issue Papers. Review quarterly FTA updates. Review internal budget to actual expense reports for trend analyses and compliance. Review and approve financial analyses on RFP respondents and pre-qualification of bidders. Perform other duties as assigned.

F. Provide Program Policy and Procedure Review, Analysis and Support – Internal Programs and Policies
Duties may include:
Review compliance with existing internal control policies and procedures.
Implement suggested recommendations for internal control improvements.
Evaluate operational internal control weakness and modify and create new procedures. Respond to internal/ external audit findings, report on status, and coordinate implementation. Perform other duties as assigned.

G. Department Administration
Duties may include:
Oversee general priority of work requirements. Coordinate and direct assignments related to District finance, budget, accounting, revenue, and treasury requirements. Advise staff on various financial, accounting, and business practices. Provide training and development opportunities for staff. Provide leadership and direction to staff. Communicate and inform staff of policy and management issues, as necessary. Coordinate and participate in strategic planning with staff. Handle personnel conflicts and seek resolution, including discipline when necessary. Perform other duties as assigned.

Job Demands

Physical and Mental Requirements:

• Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting.


• Lifting: frequently up to 10 pounds; occasionally up to 25 pounds.


• Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.


• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.


• Hearing/Talking: frequent hearing and talking, in person and on the phone.


• Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.


• Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:

• District policies, procedures and functions, and the laws, ordinances, rules, regulations and codes applicable to the functional areas assigned.


• Generally Accepted Accounting Principles (GAAP), GAAS and Governmental Accounting Practices.


• Theories, principles, and practices of business and public finance.


• Advanced governmental fund accounting, financial record keeping, investment management, and auditing.


• Investment policies, government regulations, principles, and reporting requirements.


• General business, marketing, and financial practices and principles.


• Internal control theory and auditing concepts, practices, and principles.


• Grant and project management reporting, regulations, requirements, and computerized programs for accounting software and various business computer programs/tools.


• Economic, financial, and accounting principles and practices.


• Financial markets, banking, and the analysis and reporting of financial data.


• Legal codes, government regulations, and agency policies.


• Mathematics, actuarial theory, and investment rates of returns.


• General management and leadership principles and practices.


• Technical skills in finance, grant administration, accounting, treasury, budgeting, business practices, auditing, and internal control theory.

• Gather, assemble, analyze, and evaluate financial information and make strategic analyses, and financial projections.


• Interpret and apply laws, rules, and regulations impacting District’s finances.


• Analyze and resolve a variety of complex financial, administrative, and operational issues.


• Communicate effectively, both orally and in writing.


• Resolve intra-departmental issues related to ERMS software implementation.


• Establish and maintain cooperative working relationships.


• Develop and revise current practices and procedures related to financial reporting.


• Refine business practices to better control the inflow and outflow of cash.


• Develop infrastructure to capture relevant operational information used to project cash flow.


• Evaluate and implement financing strategies for the District's current and long-term needs.


• Implement appropriate software program to automate and streamline recording and reporting requirements.


• Refine business practices to better control the inflow and outflow of cash.


• Develop infrastructure to capture relevant operational information used to project cash flow.


• Implement appropriate software program to automate and streamline recording and reporting needs requirements.

• Common word processing software.


• Common spreadsheet software.


• Common database applications.


• ERMS software concepts.


• Accounting or operations software functionality.


• Email, contact management, and scheduling software.


• Project management software.


• Presentation software.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience:
Five years or progressively responsible management and supervisory experience in public accounting, finance, budgeting, investments, or closely related areas, preferably in the public transit field.

Required Prior Education:
A Bachelor’s Degree from an accredited college or university in Finance, Financial Planning, Accounting, Business or Public Administration, or closely related field.