Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing tasks in the following areas: Department Administration, Program Policy and Procedure Review, Analysis, and Support – Internal Programs and Policies, Supervisor Administrative. Work mainly involves problem solving and mediating highly conflicting, unexpected, and unusual problems involving multiple groups.

Supervision

Supervision Received: This class works under administrative direction, which includes broad management responsibility for a large program or set of related functions. Work is usually received in terms of goals; review is received in terms of results.

Supervision Exercised: This class may provide direct and/or indirect supervision to lower level personnel.

Distinguishing Characteristics

N/A

Essential Functions

A. Department Administration
Duties may include:
Prepare and review budget for personnel operations. Prepare personnel forecasts to project employment needs. Compile statistical reports. Manage contracts with vendors to provide employee services. Oversee industrial accident reduction and risk management program. Other duties as assigned.

B. Program Policy and Procedure Review, Analysis, and Support – Internal Programs and Policies
Duties may include:
Analyze compensation policies, government regulations, and prevailing wage rates to develop competitive compensation plan. Develop methods to improve employment policies, processes, and practices and recommend changes to management. Plan, organize, direct, and coordinate the District's Risk Management program, training program, benefits program, and recruitment, and selection program. Conduct exit interviews to identify reasons for employee termination. Represent organization at personnel-related meetings. Direct preparation and distribution of written and verbal information to inform employees of benefits compensation, and personnel policies. Study legislation, arbitration decisions, and collective bargaining contracts to assess industry trends. Review existing District Standard Operating Procedures, working documents and agreements. Other duties as assigned.

C. Supervisory/Administrative
Duties may include:
Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to recruitment, compensation, benefits, training, and risk management. Other duties as assigned.

Job Demands

Physical and Mental Requirements:

• Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting.


• Lifting: frequently up to 10 pounds; occasionally up to 25 pounds.


• Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.


• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.


• Hearing/Talking: frequent hearing and talking, in person and on the phone.


• Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.


• Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:

• Arithmetic, algebra, statistics, and their applications.


• Budget development and administration.


• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.


• Laws, legal codes, court procedures, precedents, and government regulations.


• Executive orders, agency rules, and the democratic political process.


• Polices, procedures, and functions of the district.


• Contract administration procedures.


• Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.


• Alternative work systems and processes.


• Laws and procedures affecting the administration of workers' compensation.


• Risk management problems and techniques.


• Principles and methods for curriculum and training design, teaching, and instruction for individuals and groups, and the measurement of training effects.


• Principles of employment development, recruitment, selection, and placement procedures and practices.


• Training and employee development principles.


• Principles of performance appraisal.

• Interpret incomplete, unclear and/or outdated District Standard Operating procedures.


• Communicate written and oral instructions in a clear and concise manner.


• Manage frequent changes/reassessment of priorities.


• Handle time constraints due to cyclical nature of duties and responsibilities.


• Deal with difficult people and situations.


• Learn Agency and Departmental operating policies, procedures, systems, methods, and tasks.


• Speak clearly and communicate messages to appropriate individuals.


• Organize information clearly and precisely.


• Coordinate with departments.


• Locate information with in the SAP System.


• Work with other departments.


• Coordinate the timing of projects.


• Time constraints due to cyclical nature of duties and responsibilities.


• Supervise and manage staff.

• Common word processing software.


• Common spreadsheet software.


• Common database applications.


• ERMS software concepts.


• Accounting or operations software functionality.


• Email, contact management, and scheduling software.


• Project management software.


• Presentation software.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience:
Seven years prior of professional human resources administrative experience in several of the following human resources areas: recruitment selection, classification, training, career development, risk management, or worker compensation administration. At least two years of the experience must be in a supervisory position.

Required Prior Education:
A Bachelor’s Degree in Business or Public Administration, Human Resources, Management, Psychology, or a closely related field. Six years of additional qualifying experience may substitute for the required education.