Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing tasks in the following areas: Acquisition and Sale of Real Estate, Property Management, Joint Development, and Department Administration. This is the entry-level classification in this series, and is typically the trainee level. Work mainly involves the review of information, including summarization, analysis, interpretation and re-presentation in a different format.

Supervision

Supervision Received: This class works under general supervision, wherein the assigned duties require the exercise of judgment or choice among pre-established actions, sometimes without clear precedents and with concern for the consequences of the action. The employee may or may not work in close proximity to his/her supervisor.

Supervision Exercised: This class does not supervise.

Distinguishing Characteristics

N/A

Essential Functions

A. Acquisition and Sale of Real Estate
Duties may include:
Research property characteristics, availability and ownership. Coordinate activities between multiple parties. Review and edit contracts, title reports, legal descriptions, engineering, data, and plans, maps. Prepare reports, correspondence, issue papers, and maps. Negotiate with property owners and other District departments. Maintain records, including parcel diaries to FTA and CalTrans audit specifications. Review appraisal reports and determine just compensation. Monitor costs and budgets of consultants. Coordinate activities between multiple parties and District departments. Determine and follow various District and Governmental policies and procedures depending on many variables. Create Marketing plan and materials. Maintain records, including parcel diaries to FTA and CalTrans audit specifications. Other duties as assigned.

B. Property Management
Duties may include:
Maintain property inventory database including creating forms, reports, and maps. Monitor lease terms and rates and adjust according to District policy. Review agreements, contracts, title reports, legal descriptions, and maps. Negotiate lease renewals, rates. Prepare quarterly income and other reports, correspondence, issue papers, exhibits and maps. Respond to requests to use District property, questions about District ownership and rights, maintenance. Prepare scope of work for RFP's to ensure all needs are met. Coordinate with other District departments the receivables and invoicing for leases, contracts, contractors, and real estate transactions. Other duties as assigned.

C. Joint Development
Duties may include:
Assist in processing entitlements for development, in the administration of licenses, and in contract monitoring. Provide project management and liaison for project. Respond to inquiries regarding joint development opportunities. Other duties as assigned.

D. Department Administration
Duties may include:
Assist in the preparation of correspondence, reports, memos, contracts, RFP's, market analysis, and other written documents related to real estate matters. Prepare and submit materials for District board agenda items. Prepare and distribute memos and reports. Provide real estate information to other departments. Maintain real estate department web site. Maintain real estate records. Prepare right of way status reports. Organize and manage electronic files for the department. Other duties as assigned.

Job Demands

Physical and Mental Requirements:

• Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting.


• Lifting: frequently up to 10 pounds; occasionally up to 25 pounds.


• Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.


• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.


• Hearing/Talking: frequent hearing and talking, in person and on the phone.


• Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.


• Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:

• Basic contract administration.


• Contracts including all elements of a contract, rules of contract interpretation, enforcement, and administration.


• Data presentation methods and techniques.


• Inventory and records management systems.


• Local real estate market and development climate.


• Metroscan property database program including creating tables, reports, forms, and queries.


• Project management principles and managing consultants.


• Real Estate principles and procedures such as title, appraisal, environmental site assessment, property description, and survey.


• District administrative procedures, policies, short and long term planning, and property holdings.


• Techniques and skills for successful negotiations.


• Development process, including entitlement, economics, land use and planning, and architecture, and construction basics.


• Understanding of legal aspects of Real Estate including estates and rights in land, types of ownership, transfer of title, liens and encumbrances, eminent domain, planning, and zoning.


• Valuation and appraisal process and techniques including the appraisal of partial acquisitions techniques and skills for successful negotiations.


• Business writing basics.

• Perform data analysis.


• Perform market analysis.


• Meet deadlines to ensure project stays on schedule.


• Coordinate information and services between many entities.


• Organize and maintain files and diaries for each project.


• Assure compliance with FTA, CalTrans, and local governmental regulations and funding agreement stipulations.


• Interpret drawings, legal descriptions, plans, and title of ownership which are vague or incomplete, require further research.


• Reach satisfactory agreement between property owners and agency.


• Research and resolve ownership issues, encroachments, and leaseholds to clear title per agreement.


• Determine marketing approach and coordinate actions.


• Create efficient and effective means to share information between departments.


• Negotiate with a variety of tenants, agencies, and departments.


• Develop criteria for an effective property inventory system.


• Determine and follow various District and governmental policies and procedures depending on many variables such as funding sources and use.


• Provide information to consultants regarding District properties and future plans.


• Determine appropriate real estate information sources and related resources, and disseminate to District employees.


• Manage multiple priorities and deadlines in a dynamic environment.


• Gain skills to perform complex data analysis and management.

• Common word processing software.


• Common spreadsheet software.


• Common database applications.


• ERMS software concepts.


• Accounting or operations software functionality.


• Email, contact management, and scheduling software.


• Project management software.


• Presentation software.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience:
One year of experience in the Real Estate field.

Required Prior Education:
A Bachelor’s Degree in Real Estate, Business Administration, Economics, Urban Development, Planning, or closely related field.