Job & Business Opportunities

Job Summary

This classification is primarily responsible for performing tasks in the following areas: Data and Statistical Analysis, Financial and Related Reporting, Project Funding Oversight and Management, and Supervisory/Administrative. Work mainly involves the gathering and interpreting of data dealing with problems and difficult situations. May put forth alternative solutions for consideration. This class typically supervises subordinate staff.

Supervision

Supervision Received: This class typically receives general direction while working toward a definite objective that requires use of a wide range of procedures. Only unusual matters are referred to supervisor, typically with some suggestion of a solution.

Supervision Exercised: This class may supervise lower-level personnel.

Distinguishing Characteristics

N/A

Essential Functions

A. Data and Statistical Analysis
Duties may include:
Maintain capital project database for capital project and capital project funding data imported from SAP. Analyze capital projects and capital project funding to respond to District management and external agency requests for capital data. Other duties as assigned.

B. Financial and Related Reporting
Duties may include:
Prepare Capital Improvement Program element of annual budget, including developing method of project nomination, providing data to executive staff on nominated projects, and identifying funding sources for selected capital projects. Prepare Measure A expenditure plan based on annual capital budget; update the plan as needed as capital project budgets are modified or added throughout the year. Work with Federal, State, and local agencies to determine funding opportunities and requirements. Determine funding source changes necessary for adjustments to any capital project budgets. Prepare applications for grant opportunities, including the scope, schedule, and cost of any project to be funded by the Grant. Prepare ad-hoc reports for Federal, State, and local agencies regarding grant funds on an as-needed basis. Prepare the District’s update of the Metropolitan Transportation Improvement Program (MTIP). Other duties as assigned.

C. Project Funding Oversight and Management
Duties may include:
Prepare status reports on grants for Federal, State, and local agencies coordinating financial data and milestone progress updates. Prepare issue papers for the District’s Board regarding information or required actions for capital projects, funding, or grant issues. Compile funding and expenditure information for financial forecasting purposes. Responsible for maintenance of physical records of all grant documentation, including determination of filing procedures and record retention requirements. Attend District meetings to provide grant and funding information, and acquire knowledge of capital project or operating changes that will require funding changes. Provide capital project funding information to District personnel in response to questions. Verify that the capital project funding in SAP reconciles to the capital project budgets and to the executed grants. Take corrective action if needed, including initiation of SAP updates or preparing grant revisions. Establish and maintain grant funding information in SAP in coordination with internal staff. Other duties as assigned.

D. Supervisory/Administrative
Duties may include:
Delegate work to and oversee daily activity of subordinates. Conduct performance evaluation and oversee attendance. Train Finance Grant Unit personnel on grant/funding issues as necessary. Support audits, including preparing audit schedules and responding to auditor questions. Act as backup for the Finance Administrator of the Capital Projects and Grants Unit. Perform miscellaneous activities in support of the Capital Projects and Grants Unit of Finance. Other duties as assigned.

Job Demands

Physical and Mental Requirements:

• Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting.


• Lifting: frequently up to 10 pounds; occasionally up to 25 pounds.


• Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.


• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.


• Hearing/Talking: frequent hearing and talking, in person and on the phone.


• Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.


• Environmental: frequent exposure to noise.

Knowledge and Abilities

Required Knowledge of:

• Mathematical and statistical analytical techniques.


• Planning, financing, and operation of a public transit system.


• Principles of capital program development and grant administration.


• Principles and practices of budget development and administration.


• Methods, procedures, and techniques relative to governmental assistance programs, grant applications, and regulations.


• Public policy issues and regulations, including clean air standards and environmental guidelines.


• Granting agency requirements, restrictions, and regulations.

• Supervise, provide leadership, mentor, and solve conflicts.


• Deal with difficult people and situations.


• Learn District and departmental operating policies and procedures.


• Learn departmental systems and methods.


• Learn department-specific tasks and procedures.


• Learn SAP Capital Project System set up, including work breakdown structure.


• Speak clearly and communicate messages to appropriate individuals.


• Organize information clearly and precisely.

• Common word processing software.


• Common spreadsheet software.


• Common database applications.


• ERMS software concepts.


• Email, contact management, and scheduling software.


• Presentation software.


• Ability to learn SAP procedures and processes.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Required Prior Experience:
Three years of increasingly responsible experience in grant development, capital program development, transportation planning, or related field.

Required Prior Education:
A Bachelor’s Degree in Public Administration, Business Administration, or closely related field.